About the Role

We're looking for a highly organized and detail-driven Finance Support Administrator to support end-to-end finance and administrative operations. This role plays a critical part in ensuring accurate invoicing, payroll processing, contractor onboarding, and system reconciliation.

You'll work in a fast-paced, high-volume environment where attention to detail, strong communication, and the ability to manage multiple priorities are key to success.

Location: Philippines (Remote)

Work Schedule: 8:00 AM – 5:00 PM AEST

Employment Type: Full-time

Key Responsibilities

Finance Operations & Invoicing

• Manage end-to-end invoicing for direct placements and contractors, ensuring accuracy and compliance with deadlines
• Process credit notes, adjustments, and placement updates as needed
• Monitor placement accuracy and revenue flow using spreadsheets and internal systems

Payroll & Contractor Management

• Support payroll processing across temporary, contingent, fixed-term, and permanent employees
• Handle contractor onboarding, including contract preparation and payroll system setup
• Ensure all onboarding and payroll processes are completed accurately and on time

Reconciliation & Reporting

• Perform reconciliations and assist in resolving mid-month and end-of-month variances
• Maintain alignment across internal systems and financial records
• Support reporting requirements and finance-related administrative tasks

Administrative & Stakeholder Support

• Manage shared inboxes and respond to queries from customers, candidates, and consultants
• Provide general administrative support across finance operations
• Coordinate with internal stakeholders to ensure smooth workflows

Team Collaboration

• Work closely with finance and operations teams to support daily activities
• Assist with ad-hoc projects and provide coverage when needed

What We're Looking For

• 2–3+ years of experience in finance administration, payroll, invoicing, or similar roles
• Strong experience in invoicing and payroll processing
• Excellent attention to detail and ability to work with high accuracy under pressure
• Strong communication skills (written and verbal) — critical for success in the role
• Ability to manage high-volume tasks and multiple stakeholders effectively
• Highly organized, deadline-driven, and adaptable in a fast-paced environment
• Proactive, self-driven, and able to work independently

Technical Skills

• Proficiency in Microsoft Office 365 (Excel, Outlook, Word)
• Experience with finance and CRM systems such as:
  • Payroll systems
  • Reporting tools (e.g., YellowFin or similar)
  • CRM platforms (e.g., Salesforce, JobAdder)
  • Accounting tools (e.g., SAGE – highly preferred)

Nice to Have

• Background in Accounting or Finance (preferred but not required)
• Experience in recruitment, staffing, or professional services environments

Work Setup & Benefits

• Fully remote work setup
• Standard HMO coverage
• Service Incentive Leave + Christmas shutdown
• Work with a collaborative and globally exposed team